Document creation
Standard document creation using templates, numbering, subject, department and distribution information.
01 Electronic Document Management
The entire document lifecycle
on one platform.
A comprehensive EDMS solution tailored to your organisation for creating, reviewing, electronically signing, distributing and archiving documents.
ARMA EBYS
Document ManagementWorkflows
1Created24 documents
2Awaiting review8 documents
3Awaiting signature5 documents
4Completed182 documents
DocumentDepartmentStatus
#2026-1048 Purchase approvalFinanceApproved
#2026-1047 AssignmentHuman ResourcesInitial approval
#2026-1046 Executive committee decisionAdministrative AffairsAwaiting signature
✓
SignedDocument completed successfully
65%Faster
processing
processing
What is Arma EBYS?
It reduces paperwork and strengthens institutional memory.
Arma EBYS enables all internally created and externally received documents to be managed securely in electronic form.
Document creation, review, approval, electronic signature, referral, distribution and archiving become traceable workflows. Authorised users can quickly access the documents they need, while managers monitor process status in real time.
Core capabilities
Every stage of document management.
A modular structure configured around your requirements.
Workflow management
Role-based handling of review, approval, referral and signature stages.
Electronic signature
A structure designed for electronic signatures and initial approvals throughout document processes.
Standard file plan
Classification according to the file plan and management of retention periods.
Search and archive
Rapid access by document number, subject, date, department and content criteria.
Authorisation and audit trail
Detailed tracking of users, roles and transaction history.
Value to the organisation
Faster, more traceable and better organised.
It reduces delays in document circulation, lowers the risk of lost documents and cuts manual workload.
Product screens
Examples from the current application.
Interfaces may vary according to organisational requirements and version scope.
Implementation approach
We manage the transition in a controlled manner.
We analyse your existing document structure, user roles and archive requirements to create a transition plan suited to your organisation.
- 01Process and department analysis
The organisational structure, authorisations and document flows are mapped.
- 02Configuration and data migration
The file plan, users and existing archive are prepared for the system.
- 03Training and controlled transition
User training is completed and the system is introduced in stages.
- 04Live support
Post-launch improvement and technical support continue.
Arma EBYS